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Paid Time Off



As a Franklin Pierce University employee, your benefit package includes time off depending on your employment status. Your time off includes vacation, sick days and paid holidays. Franklin Pierce also provides days for bereavement leave. Other paid time off covered is jury duty leave. 

Paid time off comes in several forms here at Franklin Pierce.

Staff working 40 hours accrue both vacation and sick time.

The University observes a number of holidays, some of which may differ across our Rindge campus and other Centers.

Additionally, the University has a winter break when students are generally off campus.

Please review the University calendar. Click here.



General Guidelines For Using Your Accrued Vacation and Sick Time

You are required to have prior approval from your supervisor before taking vacation.
You cannot switch vacation time with another type of paid time off. If you are on vacation and Franklin Pierce has an emergency closing, you cannot replace your vacation time for the emergency closing day.
If you have a serious illness for more than one-half of your scheduled vacation time, Human Resources may consider a request to change some of your vacation days to sick time. Please contact the Human Resources Benefits office at (603) 899-4075 for more information.
this will require medical documentation.
Vacation Accruals
Your vacation accruals will begin on the first day of the month following thirty (30) calendar days of employment. Vacation hours / days are earned in twelve equal amounts during the year on the first day of each month.
Employees that were hired prior to April 30, 1984, will continue on a benefit accrual year that commences on May 1st year year.

Accruals for Non-Exempt Employees (bi-weekly payroll)

  Hourly employees accrue vacation hours based on both years of services and the type of position that you hold (12 months, 10 months or 9 months). Please review the chart below that outlines accruals.

Years of Service

40 hours

12 months

40 hours

10 months

40 hours

9 months


Hours Accrued + Total

Hours Accrued +Total

Hours Accrued + Total

0– 4 years of service

6.67 hours monthly

 80 hours total

6.67 hours monthly

66.5 hours total

6.67 hours monthly

60 hours total

5–9 years of service

10.00 hours monthly

120 hours total

10.00 hours monthly

100 total hours

10.00 hours monthly

90 total hours

10+ years of service

13.34 hours monthly

160 hours total

13.34 hours monthly

133 hours total

13.34 hours monthly

120 hours total

If you were hired on or after June 1, 2014 you will accrue vacation time at the same rate as above to a maximum of twenty (20) days per year.  The carryover from one fiscal year to another will be a maximum of ten (10) days.
You can request to use vacation time prior to you actually accruing the time.  This will be treated as an exception and must be approved by your supervisor and the Human Resources Department.  You can only request this time for an emergency situation or as a condition upon initial hire.
Accruals for Exempt Employees (monthly payroll)
If you work in a twelve month position and you were hired on or before May 31, 2014, you will accrue vacation at the rate of 1.66 days per month up to maximum of twenty (20) days per benefit accrual year.
If you were hired on or after June 1, 2014, you will accrue vacation time at the rate of 1.66 days per month to a maximum of twenty (20) days, but the carryover from one fiscal year to another will be a maximum of ten (10) days.
If you were hired to work less than twelve (12) months you are not eligible for vacation or sick time accruals.
Exempt, vacation eligible, employees are required to complete a PTO Form (Exception Reporting for Exempt Personnel) each month. The form must be signed by your supervisor and submitted to the Human Resources Department no later than the 10th of the following month.
Maximum Accrual
You may accrue up to a maximum of one and one half times (1½) the amount given to you in the benefit accrual year (rounded off to the higher number of days or hours) or twenty (20) days, whichever comes first.
Review the Vacation Policy for further information regarding accruals.




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Rindge, New Hampshire 03461